On-Premise/Cloud Hybrid Office with Contact Management Software

The possibilities are endless when contact management system teams up with remote office capability.  Yet, the remote, or virtual, office is one feature of contact management software that many businesses may not be aware of.  It’s an extremely useful tool for the increasing number of offices with employees working from home or while on the road.  However, not all contact management software systems have the ability to offer such versatility, so it’s a good idea to do your homework to find those that do.

Today’s business world is a patchwork of various work scenarios designed to accommodate almost any level of productivity.  In fact, during the recent economic down turn, many offices were forced to allow employees to work from home in order to cut costs. This produced a greater need than ever for software capable of giving off-site employees the same access to company systems as those on the premises.  A few choice vendors rapidly responded with on-premise systems capable of installation on any CPU, yet with top security features to ensure users could work remotely, yet worry-free.

In fact, top contact management software vendors make absolutely sure that security is at its finest for remote offers features, and that’s something to look for when choosing the best solution for your company. Security features are crucial to prevent breeches into private company information over remote connections. Look for contact management systems with 512-bit encryption for maximum security, but with firewall transparency within the system for flexibility in access and sharing of information among employees, no matter the location.

Also, keep an eye out for special deals which can significantly reduce the costs associated with virtual office technology. With  software, affordability of remote office features or systems can be a problem since many vendors charge extra as the number of users increase.  It’s always a good idea to seek out contact management software that allows an unlimited number of clients at no extra charge – and they are out there.

The advantages of contact management software with integrated remote office capability make it well worth the investment for your company’s day-to-day organization.  Take the time to examine each solution available and be sure to carefully consider purchasing a system with remote access features for a versatile, secure system that’s sure to meet your company’s needs.


Contact Management Software Outlook Alternative

Though Microsoft Outlook may be an extremely popular business tool, it has its limitations.  Many companies today are in search of alternatives to the well-known favorite, and they’re finding it in a fairly up and coming resource – contact management software. This atypical business builder has a plethora of workable features versatile enough to handle more than simple organization of contacts and emails. In fact, many companies may be surprised to learn just how much contact management software is capable of doing for better business.

First, this software goes above and beyond the potential of Outlook to provide sound time and money saving features.  For most systems even basic features include integration with mega communication builders like Skype, Twitter and Facebook.   Some even include map integration synced with every contact entry as well as compatibility with VOIP vendors and integrated SIP softphones.

In addition, companies can collaborate with contact management software in ways that simply are not possible with Outlook.  Users gain the ability to share emails, notes and documents complete with check-in/check-out features as well as version control.  This means documents can be updated on a real-time basis, without the usual confusion associated with the inclusion of multiple writers.

It isn’t just that a contact manager offers more features than Outlook.  It’s also important to note that the quality of these features can excel beyond Outlook capabilities.  The proof is in the little things. Take the fact that many contact management software email editors offer users the ability to attach read and delivery receipts to emails and the way that the software allows users to select contacts for a quick display of the relatedness of contacts across categories.  These details may seem trivial to some, but for the clever business owners who have given contact management software a try, subtle differences like these make the system well worth the investment.

Providing absolute business essentials that go the extra mile is what software is all about. Particularly, when compared to Outlook, it can provide companies with everything that’s needed to empower any company contacts list and ensure that unique business needs, such as collaboration and relationship management, are also met on a consistent basis.  Give contact management software a try today for an outlook alternative that is sure to improve the organized flow or your growing business.


Managing Sales with CRM Software

Sales is, perhaps, one of the most dynamic departments of a company, and it requires top-notch technology to accommodate its fast pace and indispensability. CRM software can be just what every sales team needs in order to meet both long and short-term goals. Though at times it may be difficult to accurately gauge the most salient sales team needs, it’s not hard to predict that CRM software is a smart investment designed to be effective in almost any sales situation.

Many business owners will be impressed with the ability to stay abreast of sales leads and new sales opportunities.  The software provides the ability to organize contacts according to shared characteristics. Categorize top sellers or key leads, grouping them together for convenient and consistent email blasts with just a click of the mouse. Most CRM software systems also allow users to track trends with detailed reports integrated into the software. This means essential sales data is always right at your fingertips.

Not only does its reporting tool allow for easy access to information, it can also ensure that the information is accurate and precise.  Organized and aggregated data is easier to calculate and import into charts, graphs and other visual displays.  What’s more, these calculations can then be shared with other members of a sales team using add-ons such as project management and document sharing.

No longer is the individual client lost in the myriad of information surrounding an account. CRM software provides the foundation for collecting receipts, invoices, emails, orders and more, and aggregating each in a logical manner.  This allows users to quickly locate detailed information about particular sales clients without loss of time and with very little effort.  This system is convenient as ever for sales teams with fast-paced schedules and daily routines.

If it’s customization your sales team needs, this software delivers. Those in need of the ultimate in tailored systems will be happy to know that it also comes in open source format with a variety of compatible codes to choose from.  If the preference is for a plug and play system, users would do well to select software that includes customizable features such as the ability to add categories and adjust rules and settings to fit sales department needs.

A strong  system can mean the difference between landing the next big sales opportunity and completely squandering it.  This is due to this business solution’s unique ability to tie together all the most important aspects of sales team management, keeping data organized and always at your fingertips.  It’s software that can reduce huge losses in time and energy, freeing staff to turn to the most productive activities of a job. It’s benefits for sales teams could be invaluable to the success of your business and are definitely worth a solid investment.




Keep Calendars Organized with Contact Management Software

Managing time and priorities is understandably a major preoccupation in today’s business world.  Executives, managers and workers alike are all encouraged to strive for a tightly organized calendar which allows enough freedom and flexibility to inspire the maximum amount of both productivity and relaxation. In addition to basic organization of contacts, contact management software users enjoy complete calendar management features which is a great reason to find out more about what this excellent business tool has to offer.

One of the main objectives in calendar management is to find ways to save time getting the calendar organized.  This makes perfect sense as scheduling and following the details of daily engagements can take a considerable amount of time without the right software.  Companies need ways to get appointments and meetings scheduled complete with full displays and all the information needed for each contact at their fingertips.  Contact management software’s archiving and linking features do just that, allowing users to link calendar dates directly to each and every contact involved, for easy retrieval and quick review.

Another great time-saving technique  is the calendar history feature.  With this feature, users view the entire history of meetings and appointments for any contact simply by clicking on the contact’s name or company. Some software is also designed for time slot review. This feature enables users with the same type of software to schedule meetings and appointments based on the availability of others, saving much needed time with lengthy email exchanges as meetings are scheduled.

Many companies may be reluctant to venture forth from their usual Outlook calendar management scenario. However, this needn’t be an issue as most contact management software is designed without discarding the familiar Outlook interface.  This ensures the software stays as intuitive as possible when it comes to calendar management as well as other organizational features. Just like with Outlook, users can easily schedule meetings and appointments by clicking directly on the calendar’s month, week or day interface.

Choosing the right contact manager can be tricky.  One way to narrow down the possibilities is to look specifically for systems that include integrated calendar management. The unique elements of this feature can save precious time and money in the long run and can make running your business a perfectly streamlined endeavor.


Using Contact Manager Software in Real Estate

Managing your real estate contact management database can be a challenging task. For those making the attempt without the use of software, it may even be a nightmare. Leads are extremely important and can be quite numerous, each with their own specifics and unique details. Luckily, however, there are excellent contact management software solutions available and fully capable of organizing an extensive number of contacts as well as handling all the rigors of making a real estate business truly successful.

With real estate, the key goal is to maximize the full potential of current sales leads. This often means having the ability to measure the data associated with each lead and get it organized into meaningful statistics. The statistics can inform the decision-making process for the best use of time and resources. For instance, if it can be determined that the largest number of referrals come from a certain entity, such as the local visitor’s bureau, then marketing campaigns can be created and implemented based on this information for targeted results. Tracking this type of data is a feature that most contact management software systems are well-equipped to do.

In fact, the ability to match pertinent data with specific contacts and leads and then compare and contrast that data through an intuitive interface is one of its greatest assets. This makes the software an essential tool for real estate agents in search of a solution that does more than simply categorize contacts. Create and list multiple transactions per client according to customized terms, store important client documents and schedule routine listings and email blasts all from one fully integrated database.

Indeed, managing on-going communications with leads and current clients is an essential necessity for real estate agents. A contact manager is a major asset in doing so. First, with its ability to track and aggregate specific categories of contacts, it’s able to help agents pinpoint particular leads ready for communication. Then, with its ability to provide email platforms in just a few clicks of the mouse, group emails can be sent and even scheduled on sharable calendars, reminders included.

There simply is no better way to keep your real estate business flowing smoothly. On a day-to-day basis, contact management software takes the hassle out the routine aspects of real estate that must be completed promptly and produce solid results every time. Try it today to determine whether it’s best for your real estate endeavors. You’re sure never to be disappointed.


Open Source Contact Management Software

For many small- to medium-sized businesses, the cost of quality contact management software may be more than they can afford. These companies need help with business tools that will meet long and short terms contact relations goals without breaking their budget. Too often, such solutions are great in terms of pricing but fall short when it comes to options and variety.

One option to consider is open source contact management software. It’s the latest new tool in the business world for businesses in search of affordable contact management software. Prospective users should keep in mind, however, there are a few drawbacks to open source software, but first, a simple definition.

Open source software is software whose code is freely available. Open source contact management, from the user’s perspective, differs very little from other types of contact management software, except in one major way. Most open source software is highly customizable, allowing users to input their own choices for basic aspects of the software. This feature is highly sought after with small to mid-sized businesses seeking to tailor their software to fit a variety of different day-to-day scenarios.

Open source contact management is also usually built to be very compatible. In fact, most open source code provides compatibility with a variety of major database management systems such as MySQL, Microsoft SQL Server, or Oracle. Some even offer an Outlook plug-in along with the capability to allow users to customize fields. Other add-ons, such as Office Plug-in and Thunderbird Extension, or at least support for them, may also be available.

One of the biggest drawbacks of using open source contact management software is the amount of technical expertise required to manage the free code. Yes, it is easily customizable to fit the growing needs of a small business, but the know-how level may be beyond the expertise of small business owners. Most open source software users depend on forums to gain the knowledge necessary to use the software effectively. It’s a good idea to join one of these in order to get sound guidance for the open source software of your choice.

Open source contact management software is all the rage at the moment, mostly because of it no cost price tag. Prospective users should keep in mind that the down- side may be the amount of time and effort needed to implement and use it. The best approach, as always, is to study up on the variety of open source contact management software available in order to make the best decision for your business possible.


The Benefits of On-Premise CRM

Though they may not be readily obvious to the average user, the benefits of on-premise CRM are quite numerous no matter how elaborate your office management goals may be. Businesses both small and large need the peace of mind that comes from reliable, in-house software that’s easy to access and free from the sometimes frustrating complexities of operating in the cloud or dealing with hosted software.

For instance, consider the outcome of connectivity losses. With most of the data and security features of off-premise CRM located elsewhere, any breakdowns in Internet communications, whether intentional or accidental, can cause serious setbacks for business, particularly financial loss and diminished business reputation. One of the biggest benefits of on-premise is that the risk of data inaccessibility can be significantly reduced, leaving internal operations running smoothly despite external circumstances.

One of the most important benefits of on-premise CRM solutions to consider carefully deals with security and integrity of business information. Some companies will view sharing confidential customer contacts and information with an outside vendor – despite well-advertised security features – as quite a risky endeavor. The greatest benefits of on-premise CRM lie in its ability to give users exclusive control of sensitive company information.

Additionally, the benefits of on-premise can mean less money spent on monthly fees and costs and more money available for company growth. Most cloud or hosted solutions offer services available “for rent” with users paying timed fees to keep the software running. On-premise solutions, however, offer solutions based on a one-time fee, eliminating the extra costs of monthly or annual contracts and licensing fees. The cost savings of on-premise software often makes it the best option in the long run.


Best Ways to Improve a Project with Contact Management Software

With business software, what makes a difference is not what business tool you use but how effectively you use it.  Business tools used ineffectively can fall short of their promised glory not because they are not excellent tools but because they were underutilized and left with untapped potential.  Many companies who choose to implement contact management software make the mistake of doing so, especially when it comes to project management.

This is unfortunate considering the dynamic impact this software can have on company projects. For companies struggling with persistent team communication issues, it can be the best solution for keeping team players talking.  Through shared notes, teams can keep projects updated in real time without the usual delays for turnaround.  With just a click of a mouse, most solutions allow team members joint access to vast amounts of company information for better communication across the board.

In fact, contact management software has the ability to address even the most complex project management concerns. Companies everywhere are in search of the best devices for putting an end to project management pitfalls such as routine wastes of time and resources.  With the effective use of this software, it’s possible to conserve resources by reducing paper waste and printing costs.  Data can be scanned and stored easily into most systems and even linked to company contacts for greater compatibility with existing company organization – a feature that saves both time and money.

Adding contact management software to your project management methods can make team tasks run a whole lot easier. That’s because it’s a solution that is easily customized, with management and classification controls that can be adjusted to fit the particular needs of any project.  If, for instance, your project involves only certain key accounts, parameters can conveniently be set to filter contact information linked to documents, emails and account history as a solid foundation for the project’s completion.

Using contact management software also stands to improve the skill set of team players.  Collaborators learn how to chisel and hone the software’s organizational features and can become experts in accessing key components for the best results possible.  Learning to communicate via software and update data in real-time, fielding  a variety of inputs from coworkers, is a 21st century skill that innovative companies should encourage as often as possible.

The good thing is that no matter which contact management software your company chooses, the benefits just keep getting better.  As vendors continue to develop increasingly interesting ways to streamline communication and expand collaboration capabilities, contact management software continues to be the top business tool for successful project management.


Using Contact Management Software for Project Management

The name of the game in project management is communication. Precise communication, can greatly effect the success of company projects.  Added to that, streamlined organization and the ability to share documents and information conveniently are top necessities.  Contact management software delivers all this and more for project management in a single package.

Keeping all the details sorted during a project can be an extremely difficult task.  Each project has its own nuances and specifics which require special attention. Without a predictable way of handling both incoming and outgoing information, the success of the project could be jeopardized. By linking information such as documents and emails to contacts and allowing users to share the information in visual displays, this software ensure that the details stay in tune with the bigger picture.

Information sharing is also a vital necessity for the successful completion of most projects. Companies without the ability to easily share documents and emails are definitely at a loss.  The time saved when these items can be conveniently displayed in one central location and accessed at any time is invaluable. Software gives businesses the power to harvest the full potential of information sharing at it’s best.

Project management is essential for moving most businesses forward, and business tools that offer the highest levels of convenience for team players win the day.  This is mostly due to the complex nature of project management and the fast pace of today’s business world.  Business tools that deliver solid results quickly with the click of a mouse can propel projects forward, empowering companies to match the speedy pace of competition and become powerful leaders in the industry.

Overall, the best thing about using contact management software for project management is the amount of versatile communication that can take place.  The software increases the possibility for crucial communication between and among your project management teams, whether your company is a vast network of team members working on several different projects at once or a cohesive unit with just a few key players. Give contact manager software a try on your next company project for top-notch results that deliver.


Cloud CRM Considerations

If you are planning to subscribe to a Customer Relationship Management (CRM) solution in the cloud, there are several things to consider first. For most companies, operating in the cloud is till uncharted territory, but it doesn’t take long to experience its many unique benefits. However, it’s good advice to stay mindful of the downsides. If cloud computing is not right for your business, on premise software is always an option.

One of the biggest assets of operating a CRM software tool in the cloud is complete accessibility. All the benefits and unique features of an effective contact management solution can be accessed from anywhere in the world using almost any device. This means that capabilities are expanded across the board in terms of strengthening and supporting day to day business functions and streamlining customer service and marketing keeping customer relations running smoothly.

The cloud computing experience can be daunting, however, when there are security issues or Internet connectivity problems. In view of the risk of data being compromised, cloud CRM software can be a considerable investment. Since company information is not completely under control of the user, this is a serious concern for most companies. Keep this in mind when debating whether to go with the cloud or stick with on premise solutions.

An on premise solution may be the way to go if your business needs adaptable customer relations management yet still needs control over company information. This consideration can go a long way over the long haul. Don’t rule out the numerous benefits of private cloud solutions which allow the best of both cloud computing and on premise solutions.

Deciding whether to dive into the world of cloud solutions for business is bound to be a choice that many companies will face soon. It’s a big decision with a variety of factors to consider, so be sure to do your homework. Both cloud contact management software and on premise systems have pros and cons that are well worth the time and deliberation before choosing what’s best for your company.