5 Tips for Improving Your Processes to Better Customer Service

Why is it that many businesses perform well some days, but do poorly the rest of the days?

At first, many businesses assume that their employees are the problem.  Businesses who assume this are almost always wrong.

Although firing some of your staff may be quite tempting at that moment, it won’t solve the bigger issue at hand. When employees are using stickies to record customer complaint and calls instead of a CRM system, then the process itself is the issue; not the employees.

Finding such businesses is not difficult. In fact, 100% of companies have some sort of process problem. Remember: Only 1 out of 25 unhappy customers complain. The rest leave and never come back. If you’ve got multiple customers complaining about the same issues, or if you’re losing more deals than you’re winning without explanation, here are some tips to help you out:


1. Be more transparent

Processes should be simple and transparent.  Assign ownership to every step of your process, so everyone is aware of who’s responsible for which part. By doing this, you will eliminate “that’s not my problem” from your employees’ vocabulary. This step also makes it easier for customers to address any issues they are experiencing as quickly and less painstakingly as possible.


2. Automate important actions to make sure your process runs smoothly

Manual tasks are time consuming. They must be performed by humans who are prone to making errors; no one is perfect. Automation frees up your time to work on items that add genuine value to the business, allowing you to be more innovative and increasing your employees’ levels of motivation. 


3. Provide multiple ways for your customers to reach out to you

Unfortunately, it can still be difficult for customers to get in touch with companies that they want to do business with or are already doing business with. That’s why providing different ways for customers to easily communicate directly with your business is important in today’s day and age. The goal should be that every customer should be able to contact you via phone, email, chat, social media etc.  Be transparent about the wait times for responses.


4. Borrow ideas from others

This does not just apply to competitors, or you’ll just be another me-too company. Be curious and open-minded about how other industries and cultures do things. Learn from them, apply and experiment, and permanently employ what works.


5. Evaluate your policies, processes, skills, motivations, products and services

Assess them from the customer’s viewpoint. Always keep on the lookout for ways to reinvent the wheel and improve customer experiences. Perhaps send a survey out to customers on a quarterly basis to get their input on how you can best meet their needs. You may also wish to follow-up with customers after the transaction is done to see what made them happy, what they feel should change etc.


Investing in an all-encompassing, affordable CRM software will go along way to repair some of the issues you are experiencing with customer service.  Download our free 30 day trial today. No deposits or commitments needed.

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